I’ve been asked by my manager to present a report at next month’s departmental meeting. It’s not a lot of people, but I’m still anxious. I’ve got to create a PowerPoint, and I haven’t had much experience speaking in front of a group.
Any advice for me?
Your manager has given you a great opportunity to get your oratory feet wet in front of your “peeps.” Your coworkers are friendly faces, and they are going to be rooting for you. Knowing that should alleviate half your fears.
The second key is preparation. I’m sure your manager has given you some guidance on talking points he’d like you to highlight from the report. Avoid text-heavy slides (the detailed information is in the report they’ll receive, after all). To keep your audience engaged, don’t simply read your PowerPoint slides verbatim. Use them as cues to explain, discuss, or go into more detail. Write your script in the Notes section of PowerPoint, and use the Presenter mode.
Once you’ve finalized your PowerPoint and your boss has approved, rehearse your script. Out loud. Close your office door so you won’t have to give your coworkers a spoiler alert. Or bring your laptop home and present to your dog. You may even want to do a dry run in the meeting room, so you won’t have any technical snafus that will sabotage your concentration on the big day.
To calm your nerves, start out with a smile. Try for a conversational delivery (steer clear of a monotone drone) in a voice loud enough for all in the room to hear. Some people rush when they are nervous, so make a point to speak slowly and clearly, but with inflection. Other novice speechmakers tend to hold their breath. Back in the days of 3×5 cards, I used to write “Breathe!” on the bottom of each card. Remember to take a deep breath during each slide transition. Be sure to look up from your notes and make eye contact with your audience (your best buddies will be sure to smile their encouragement). If you lose your train of thought, just pause and regroup. Chances are, no one will even notice the hesitation.
If this is something you may need to do on a regular basis for your position (and in your career down the road) check out Toastmasters International, an organization that helps members improve their communication skills. You can join one of the 14,000+ clubs and practice giving speeches in a supportive environment.
Readers: What’s your best advice for overcoming pre-speech jitters?
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Perfecting Public Speaking